AIA Billing Specialist


Located in Akron, OH

Role includes a main focus on learning and self-development with a team-based approach


Position Overview:

You will be using your excellent time management skills and strong attention to detail to support and prepare billings for multiple projects.

This employee will be responsible for analyzing invoices with the construction team to ensure accuracy and create AIA contract billings for all subcontractors on every project. They will collect lien waivers for current projects and enter all invoices into the system. Primary responsibilities include: 

  • Match all current bills to the correct job and cost code
  • Enter all invoices into the system for payment
  • Reconcile vendor statements, research and correct discrepancies
  • Create and track all supporting documents for specialized customer billing packages
  • Assist with processing certified payroll when necessary
  • Prepare and file Use Tax when necessary
  • Assist with internal and external audits
  • Audit and process credit card bills
  • Assist with month end close processes as requested
  • Set up Schedule of Values for projects to be used in client billings
  • Prepare and send out monthly progressive contract billings for multiple projects
  • Maintain and update contract budgets/customer change orders on excel and through construction software
  • Create customer change orders through the Company's construction accounting software as directed
  • Additional duties as assigned to support a fast-growing organization
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices


What Will Make You Successful?

  • 2+ years prior AIA Billing Experience and Account Receivable 
  • Degree in Accounting or related field preferred
  • Microsoft Office (Word, Excel, PowerPoint, etc.), QuickBooks Online and Adobe Acrobat
  • Must possess sound decision-making skills and multi-task while working in an environment of stress with specific deadlines
  • Must have very strong analytical abilities and have the ability to grasp/handle special projects
  • Demonstrated ability to maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures

To apply for this position and or others, please email resume to: